Complaints should, in the first instance, be directed to the local Manager you have been dealing with at the local branch, or the relevant Senior Coordinator at the Lettings Centre. They will endeavour to liaise with you quickly and resolve your complaint immediately, no later than 5 working days from first notification.
Should the local Manager or Senior Coordinator not be able to resolve your complaint to your satisfaction, you can refer the matter to the Area Lettings Director, or relevant Team Leader at the Lettings Centre, who will respond within 7 working days from receipt.
If, after your response from the Area Lettings Director or Lettings Centre Manager, you remain dissatisfied, you may address your concerns in writing to the Customer Relations Department. Once received your letter will be acknowledged within 24 hours (excluding weekends and bank holidays), and you will receive a response within 15 working days from receipt of your letter. If longer is required the complainant will be notified in writing with an explanation and indication of timescale.
The address to write to is:
Reeds Rains Lettings
Customer Relations Department
2nd Floor, Charlotte's Place
or email email@example.com
Once the internal Reeds Rains complaints procedure is exhausted, which includes receiving a Final Viewpoint letter from the Customer Relations Department, you may approach the Ombudsman.
Contact details for the Ombudsman will be included in the Final Viewpoint letter, or information can be found online at www.tpos.co.uk.
The Property Ombdusman
First Floor Milford House
43-55 Milford Street
Please note that Reeds Rains franchises operate their own complaints procedures.