Making a lettings complaint

Reeds Rains is a member of The Property Ombudsman Scheme (TPOS) for lettings and we aim to provide the highest standards of services to all our customers. To ensure that your interests are safeguarded we have the following complaints procedure in place.

The aim of this process is to resolve all customer issues or concerns as quickly as possible. In the majority of cases we hope that any issues can be resolved quickly and amicably to customers’ satisfaction by our branch colleagues.

Stage One – Branch/Team Leader

Stage One – Branch/Team Leader Complaints should, in the first instance, be directed to a Manager at the branch you have been dealing with, or the relevant Team Leader at The Hub. They will acknowledge your complaint in writing within 3 working days (excluding weekends and public holidays) of receipt, in line with this procedure and then endeavour to liaise with you to resolve your complaint as quickly as possible, but no later than 15 working days from our letter of acknowledgement.

Stage Two – Customer Relations Department

If, after your response from the Manager or Team Leader, you remain dissatisfied, you may address your concerns, in writing, to the Customer Relations Department. Once received your letter will be acknowledged within 3 working days, (excluding weekends and public holidays), and you will receive a response within 15 working days from receipt of your letter. If a longer timeframe is required you will be notified in writing with an explanation and indication of timescale.

The address to write to is:

Reeds Rains Lettings
Customer Relations Department
2nd Floor, Charlotte's Place
Southampton
Hampshire
SO14 0TB

or email rrcustomerrelations@reedsrains.co.uk

Stage Three – The Property Ombudsman Service

If you still remain dissatisfied with the outcome of your complaint after dealing with the local branch and the Customer Relations Department or 8 weeks has elapsed since the complaint was first made, you may approach the Property Ombudsman without charge.

Details of how to contact the Property Ombudsman will be contained within the final viewpoint letter sent as the final response to your complaint. Information can also be found online at www.tpos.co.uk or email admin@tpos.co.uk. Full contact information for The Property Ombudsman is as follows:

The Property Ombudsman Ltd
Milford House
43-45 Milford Street
Salisbury
Wiltshire
SP1 2BP

For your information: 

  • You must make your complaint to the Property Ombudsman within 12 months of the date of our final viewpoint letter.
  • The Ombudsman will not consider your complaint until our internal complaints procedure has been exhausted and you have received our final viewpoint letter.
  • The Property Ombudsman recommends paying any outstanding fees on a "without prejudice" basis to avoid late-payment charges and/or further action, but is not a requirement for you to pay an outstanding fee before it can be referred to the Ombudsman.

Franchise Complaints Procedure

Please note that Reeds Rains franchises operate their own complaints procedures.