Making a sales complaint

Reeds Rains is a member of The Property Ombudsman Scheme (TPOS) and we aim to provide the highest standards of service to all our customers. To ensure that your interests are safeguarded and to make sure we put mistakes right, we have the following complaints process.

The aim of this process is to resolve all customer issues or concerns as quickly as possible. In the majority of cases issues can be resolved quickly and amicably to customers' satisfaction by our branch colleagues. If you feel your concerns can be resolved swiftly by our colleagues in branch, please contact them initially and they will endeavour to do all they can to resolve your issue.

Stage One – Customer Relations Department

If you do not feel that your concerns can be resolved swiftly by our branch, please contact Customer Relations Department.

The address to write to is:

Reeds Rains
Customer Relations Department
Newcastle House
Albany Court
Newcastle Business Park
Newcastle upon Tyne
NE4 7YB

Alternatively, you can e-mail the department at salescomplaint@reedsrains.co.uk

We will acknowledge your complaint in writing, within 3 working days, in line with this procedure and then endeavour to liaise with you to resolve your complaint immediately but no later than 15 working days from the date your complaint was received.

Stage Two – Customer Relations Department

If, after you have received a Stage One response and you remain dissatisfied, you can request a review of your complaint, in writing, by the Customer Relations Department. Once received your complaint will be reviewed and we will send you a final viewpoint response in writing within 15 working days from receipt of your request for a review.  If longer is required you will be notified in writing with an explanation and indication of the timescale.

Stage Three – The Property Ombudsman Service

If you still remain dissatisfied with the outcome of your complaint after dealing with the local branch and the Customer Relations Department, or 8 weeks has elapsed since the complaint was first made, you may approach the Property Ombudsman without charge.

Details of how to contact The Property Ombudsman will be contained within the final viewpoint letter sent as the final response to your complaint. Information can also be found online at www.tpos.co.uk or email admin@tpos.co.uk.

For your information: 

  • You must make your complaint to The Property Ombudsman within 12 months of the date of our final viewpoint letter.
  • The Property Ombudsman will not consider your complaint until our internal complaints procedure has been exhausted and you have received our final viewpoint letter.
  • The Property Ombudsman recommends paying any outstanding fees on a "without prejudice" basis to avoid late-payment charges and/or further action.
     

Franchise Complaints Procedure

Please note that Reeds Rains franchises operate their own complaints procedures.