Every landlord has their own maintenance routine; some are more thorough than others, but the routine doesn't have to be overwhelming. With a stable maintenance routine, landlords can avoid costly repairs and stay ahead of any damage and the tenant issues that come with them. Whether managing one property or several, a clear schedule helps keep on track with the property and makes maintaining the home easier.
Why a schedule matters
A consistent plan ensures the property remains safe, comfortable, and legally compliant. Landlords are responsible for keeping their properties in good repair, including the structure, plumbing, heating, and electrical systems. Regular checks make it easier to meet legal duties and to keep tenants happy.
Building your schedule
The best way to stay on top of maintenance is to group tasks by time and location. Pairing jobs together makes upkeep more efficient and ensures nothing gets missed. For example, if visiting to carry out cleaning or gardening, landlords can test alarms or inspect radiators at the same time.
It can also help to block out seasonal periods for more thorough checks. Completing all external work, such as roof or gutter inspections, in one go saves time and effort. Setting calendar reminders for compliance deadlines and recording each visit in a log will help build a reliable routine that keeps the property in great shape all year round.
Regular check-ups
Carry out quick inspections to prevent small problems from becoming major repairs.
- Look for leaks under sinks, around radiators and windows
- Clean extractor fans to prevent damp
- Test smoke and carbon monoxide alarms
- Check in with tenants to address maintenance requests
Alarms should always be fitted and kept in working order, as required under current smoke and carbon monoxide regulations.
Quarterly tasks
Every few months, complete more detailed inspections.
- Clear gutters and downpipes
- Check for mold or damp patches
- Test electrical outlets and light fittings
- Inspect door and window seals
Landlords must keep the structure and key installations in good repair, so regular checks help identify early signs of wear before they become expensive issues.
Seasonal and annual jobs
- Spring: Service the boiler and inspect the roof and exterior.
- Summer: Repaint or reseal exterior woodwork.
- Autumn: Bleed radiators, check insulation and seal draughts.
- Winter: Protect exposed pipes and test stopcocks.
Gas appliances must be checked annually by a Gas Safe registered engineer, and the property must hold an up-to-date Energy Performance Certificate (EPC) rated at least E. Electrical systems should also be inspected by a qualified professional every five years.
A structured, well-documented maintenance schedule helps landlords stay compliant, protect their investment and strengthen relationships with tenants.
The Reeds Rains Content Marketing Team
